Joint Emergency Preparedness Program (JEPP)

Terms and Conditions

Introduction

The Joint Emergency Preparedness Program (JEPP) is a federally funded program, intended to assist communities in meeting costs aimed at enhancing emergency preparedness and response capability.

Available to both Provinces and Municipalities throughout Canada, this program encourages and supports a uniform standard of response by providing funds to communities who express interest in obtaining equipment or training to enhance the capability to meet emergencies of all types.

This program is funded by Public Safety Canada (PS) and administered through the Alberta Emergency Management Agency (AEMA).

A municipality may submit an application to cost share a project that has the intent to enhance emergency preparedness within the community, provided that:

• The municipality has established an Emergency Management Agency.
• The municipality maintains and exercises a current Emergency Plan.
• The municipality has appointed a Director of Emergency Management.
• The project must have a clear objective and demonstrated need.
• The municipality must agree to make the equipment available regionally through mutual aid.
• The municipality must have the signed approval from the elected head of council or designated official, with a commitment to pay the total cost of the project and subsequently claim for reimbursement at the agreed funding ratio.

To be eligible for JEPP funding, each project shall: 

• Have a clear objective aimed at enhancing national civil preparedness for emergencies or critical infrastructure protection;
• Have an articulated statement of expected outcome(s) from the project to demonstrate, in as concrete terms as possible, how national emergency preparedness is expected to increase as a result of the project; 
• Be based on an agreed, identifiable project beginning and project end (JEPP is intended to encourage new initiatives by providing "seed" money to get started and not to fund projects indefinitely);
• Include a statement on how the federal financial contribution to the project will be recognized; 
• Include a municipal financial commitment to the project; and 
• Build on existing emergency preparedness arrangements: thus a province/territory or local governments must already have an existing emergency plan in place in order to apply for funds; proposals which do not meet this requirement will only be considered providing the proposal seeks to develop an emergency plan. 

Eligible expenses for JEPP funding could include: 

• Salaries and benefits for a specific JEPP project with an identifiable beginning and end date.  (Note:  JEPP funds are not intended to pay for salaries or benefits of officials who would normally be expected to provide ongoing core provincial/territorial services called for in the JEPP project).
• Cost of equipment, vehicles, vessels, etc. (including cost of each invoiced item, transportation, installation charges and related technical training).
• Consultant fees (hourly rate per person and number of hours, product(s) and/or services(s) delivered), printing (cost of supplies and printing), and other out-of-pocket expenses that are directly related to a deliverable or activity under the proposed JEPP project.
• Cost of training (instructors, rental of facilities, equipment and supplies, travel, food and accommodation) in accordance with provincial/territorial per diem rates allocation for travel.
• Costs for the development, coordination and exercising of emergency plans and arrangements; including risk, vulnerability or hazard assessments.
• Direct operating and maintenance costs to sustain urban search and rescue (USAR) initiatives; for example:  storage facility, aircraft pallets, veterinarian costs, warehouse lease for specialized.

Financial Assistance available

Funding Ratios: Approved projects will be funded at an agreed cost sharing ratio of 50/50, unless special arrangements are made or funding limits are maximized.

Funding limits: The following projects may be funded to a maximum federal contribution of (special circumstances will:

Timelines

Important Notes

**The project must not commence until receiving final approval from the Alberta Emergency Management Agency.  Failure to do so may result in loss of funds** 

**The municipality must agree to submit a progress report to the Field Officer serving your area by December 1^st for all approved projects.  Failure to do so may result in loss of funds**

**Project must be completed and all funds expended by March 31^st of the fiscal year in which the project was approved.  Failure to do so may result in loss of funds**

**The municipality must agree to initiate and maintain separate accounting for all expenditures related to this project**

**Any requests to change the approved project application must be submitted to the Alberta Emergency Management Agency, for approval by Public Safety Canada.  Failure to request prior approval, any changes will render such purchases ineligible for cost sharing**  

Obtaining information from the Alberta Emergency Management Agency

To obtain an application form, or if you require any assistance, please contact the Joint Emergency Preparedness Program Coordinator or the Agency Field Officer serving your area by calling 780-422-9000. 

Alberta Emergency Management Agency - Regional Offices

Forms and Templates

• Program Completion Report  
• December 1st Status Report 
• Certificate of Purchase